Social Committee Information and Minutes
Members - Jan Simonson, Irveen Powley, Carolyn Domm, Paula Krambeer, Lynne Miller, Dar Stumpf, Lucia Stephenson
SUMMARY OF SOCIAL COMMITTEE MEETING
January 28th, 2020
We reviewed each event on the schedule January 7th to April 17th and projected a budget against each event
Coffees and 50/50 are projected at $50 each for a total $200 for the season
Jan 7 Meet and Greet $0
Jan 24 Ladies Luncheon $0
Feb 14 Valentine’s Meet and Greet $25 for decorations
Feb 28 Beach Party $350 for Steel Drum plus $300 for sandwiches
(It was decided that $5 per person will be charged to defray costs )
Mar 10 Ladies Salad Luncheon $25 for door prize (flowers) and juice
Mar 13 Meet and Greet and Bingo $0
Mar 21 Pool Party Potluck $600 ($500 Doo wop Denny plus $100 for miscellaneous e.g. beach balloons to float in pool, candles, paper plates etc.)
Apr 3 Pasta Night with Chef Chris $400 to assist Chris in defraying cost of food*
Apr 12 Easter Potluck $100 for ham and slab cake
* Depending how are finances go, we may also consider charging a minimal amt for this event.
In summary for Jan thru April season projected budget
Total Coffee 50/50 — $200
Total Entertainment — $850
Total Food—-$825
Projected Total — $1,875
Balance remaining from $2000 received from Board—-$125
Projected Income from $5 surcharge for Beach sandwiches —$175
Projected Income from 50/50 Draw — $250 (we have $173 as of Feb 4th)
Total projected balance to cover all other expenditures $550
Please note these are only our best estimates and there was discussion about asking board to increase our stipend to $2500 in 2021 given the increased numbers that are attending these Tortuga events as well as the Committee’s grant has not been raised in several years.
FOLLOW UP/TO DO
Valentines Meet and Greet
Paula to work with Ayleen and ensure signage for Valentine Meet and Greet is posted
Lynn and Carolyn well meet in Social Room @ 2:00 pm on Feb 14th to decorate
Lucia to purchase large heart shaped balloon
Entire Committee to meet in Social Room @ 4:30 for final set up
February 28th Beach Party
Dar will work with Ayleen to post signage PLUS Signup sheets (Signage should note in case of rain, event will be held in Social Room)
Dar to follow up with Steel Drum Entertainer
Carolyn to confirm sandwich cost and order
Lucia to bring blue mini cooler for napkins
Lynn to follow up with Ian to ensure long folding tables and plastic chairs (according to how many have signed up ) are on the pavers behind Building C nearest to the Beach
All and however many men we can gather will meet in this area at 3:30 pm to setup
All— we need four beach umbrellas for decoration
We will use leis and other decorations we have on hand to decorate the tables
Mar 3 Coffee and 50/50
Dar to take responsibility for food and to work with Ayleen re signage
All meet at 8:30 to help with set up
March 10 Ladies Salad Luncheon
Lynn will work with Ayleen to post signage PLUS signup sheets
Lucia will buy Flowers and juice
All will meet in Social Room at 10:30 am to set up
Mar 13th Meet and Greet and Bingo — now a St Patrick’s themed event
Lucia to work with Ayleen to post signage
All to meet in Social Room at 4:00 pm to decorate and set up
Mar 21 Pool Potluck— need to come up with a snazzier name
Carolyn to work with Ayleen and post signage and Signup Sheets
(Should also include a notice to post in pool area that the pool area will be in use as if 2:00 pm on March 21st with apologies for any inconvenience)
Lynn to follow up with Doo Wop Denny
All plus lots of men to meet at 2:00 in pool area for set up
(It was decided that we would use the stainless cutlery and have a basin with soapy water to deposit dirty cutlery after use.)
Lucia to buy beach balloons to float in pool if available from the Dollar Store as well as AA batteries for twinkle lights
Apr 3 Pasta Night with our very Own Chef Chris
Paula to work with Ayleen to post signage and signup sheets
Lucia to follow up with Chris re his needs
All meet at 4:00 to decorate room
Apr 7 Coffee 50/50
Paula to work with Ayleen to post signage as well as food
All meet at 8:30 to setup
Apr 12 Easter and Apr 17 Meet and Greet
To be discussed at our March Meeting.
Stay tuned for a date for this meeting.